Which robot do I need?

You don’t need to work that out. Point me at the repeated job and where it tends to go wrong. I’ll recommend the smallest robot that will do the job.

Do I need to know which software or automation tool should be used?

No. Walk me through what happens now. Choosing the technology is part of my job.

Can you work with the software we already have?

Usually, yes. If the tools you already pay for can do the job, I’ll use them. I’m not prescribing another subscription for sport.

What happens when the workflow can’t safely complete a job?

It stops and sends the job back to the right person with the details they need. It doesn’t guess just to keep moving.

Does everything have to be automated?

No. Some work needs judgement. Some processes need fixing before they need automating. Some things are already fine and should be left alone.

Can you maintain the workflow after launch?

Yes. Each robot size says how much help is included after launch. If you want me to keep watching it after that, I can price ongoing support separately.

What do you need to provide a quote?

One walkthrough of the job, the systems involved, roughly how often it happens and a few examples of the awkward cases. No polished process map required.

ROBOT ARMY

Bought the software.Still doing all the admin yourself?

Your tools already hold most of the information. The annoying part is everything someone still has to check, copy, update and follow up afterwards.

I build automations that handle the repeated work in the systems you already pay for, whether that’s one tiny task or the whole job.

Not a digital transformation. Just one annoying job that stops needing you every time.

Built around the tools you already pay for.

ONE BUILT ROBOT · FOR AN ONLINE STORE

The order was paid. Xero still needs updating.

A customer places an order in WooCommerce. The products, discounts, shipping, fees and payment details are already there, but somebody still has to recreate the sale in Xero and keep both systems in step.

The robot keeps published WooCommerce products and Xero items matched by SKU, then creates one authorised Xero invoice when an order reaches Processing or Completed.

It records the payment, carries discounts and coupon codes across, adds shipping and fees as separate lines, and saves the Xero IDs back to the WooCommerce order.

Refunds become Xero credit notes and refund payments. Replayed events are checked so they don’t create the same invoice, payment or refund twice.

Orders, payments and refunds reach Xero once, with the accounting trail still connected to the original WooCommerce order.

See how the build works

ORDER #1048 · PROCESSING

SYNC COMPLETE

SALES INVOICE

WOO-1048

Authorised

PAYMENT

$284.00 AUD

Recorded

COUPON: HELLO10

Line discount

Included

1 invoice · 1 payment · Xero IDs saved back to WooCommerce

Built example. The final workflow depends on the store’s plugins, tax and account mappings, payment gateways and Xero setup.

ANOTHER ROBOT AT WORK

The morning checks can arrive already checked.

A Halaxy workflow checks upcoming appointments, patients needing review and outstanding invoices before the team starts the day.

It sends one useful report when there is something to act on. If there is nothing to do, it stays quiet.

HOW IT GETS BUILT

Forget the tidy version.What happens?

If the job currently involves four tabs, a forwarded email and somebody saying “I’ll remember”, good. That’s the version I need to see.

01
BRING THE REAL VERSION
We find where it wanders off
Walk me through what arrives, what somebody does next and where the job usually goes missing for a bit.
02
I BUILD IT
You keep running the business
I connect the tools, set the rules and test what happens when information is missing, the record already exists or the software cheerfully claims it worked.
03
THE GOOD BIT
It clocks in. You clock off.
The routine work keeps moving while you’re with a client, at school pickup or simply not reopening the same four tabs. Anything unusual comes back with the useful information attached.

The job still happens. It just stops following you around.

CHOOSE YOUR ROBOT

How much robot do you need?

Small robot builds start at $500. A full Robot Army starts at $1,500.

Show me the repeated job and I’ll tell you which build size fits, what it costs and when I can have it ready.

Nano-Bot

One tiny job that should just happen.

Handles one small task with one clear trigger, a routine action and a defined result.

From $500/ build

One clear trigger
One repeated task
One defined outcome

Robot Sidekick

A few routine steps handled in order.

Moves information, updates the right place and sends the next step automatically.

From $1,000/ build

A short connected workflow
Several routine actions
Basic checks and alerts

Robot Army

A whole repeated job off your plate.

Handles the routine work from start to finish and returns unusual cases to the right person.

From $1,500/ build

Multiple connected steps
Data moved between tools
Exceptions returned safely

Robot Overlord

Several weird workflows working together.

A connected build for branching rules, messy data and multiple systems.

From $2,500/ build

Several connected workflows
Complex rules or data
Safe custom integrations

Ongoing Support: Want me to stick around?

I keep an eye on the workflow, investigate errors and handle small changes as the real work changes.

From $375/ week

3-month minimum

YOUR TURN

What are you still paying someone to copy, check, chase or remember?

Start with the task you’re sick of doing by hand. I’ll tell you whether it needs a robot, a better process or to be left alone.

Free initial chat · No judgement about the spreadsheet