Which robot do I need?

You don’t need to work that out. Show me the repeated job and where it tends to go wrong. I’ll recommend the smallest robot that will handle it properly.

Do I need to know which software or automation tool should be used?

No. Show me what happens now. Choosing the technology is part of my job.

Can you work with the software we already have?

Usually, yes. If the tools you already pay for can do the job, I’ll use them. I’m not prescribing another subscription for sport.

What happens when the workflow cannot safely complete a job?

It stops and sends the job back to the right person with the relevant information attached. It does not guess just to keep moving.

Does everything have to be automated?

No. Some work needs judgement. Some processes need fixing before they need automating. Some things are already fine and should be left alone.

Can you maintain the workflow after launch?

Yes. Post-launch support is included where listed for the robot size. Ongoing monitoring and maintenance can be quoted separately if you want me to stick around.

What do you need to provide a quote?

One walkthrough of the job, the systems involved, roughly how often it happens and a few examples of the awkward cases. No polished process map required.

ROBOT ARMY

Bought the software.
Still doing the bloody admin?

Your tools already hold most of the information. The annoying part is everything someone still has to check, copy, update and follow up afterwards.

I build dependable automations that handle the repeated work using the systems you already pay for, whether that is one tiny task or the whole bloody job.

Not a digital transformation. Just one annoying job that stops needing you every time.

Built around the tools you already pay for.

ROBOT 03 · SHIFT REPORT

Things handled while you were elsewhere

Clocked in

07:02
CHASED THE ENQUIRY
Politely, somehow.
Done
08:17
UPDATED THE RECORD
In the right place. Wild.
Done
12:06
SENT THE REMINDER
Nobody had to remember.
Done
15:41
RETURNED ONE WEIRD CASE
With context, not a vague cry for help.
Needs you

3 routine jobs done · 1 odd case returned · 0 tabs reopened

ONE POSSIBLE ROBOT · FOR A TRADIE

The quote was accepted.
The materials still need ordering.

A customer accepts a quote in ServiceM8. The job already lists the materials, quantities and item codes, but somebody still has to work out which supplier each item belongs to and prepare the purchase orders.

Once each item code has an agreed supplier mapping, the robot groups the clean matches by supplier and creates draft purchase orders in Xero.

It then adds the draft PO references to the ServiceM8 job so the orders and the work stay connected.

Missing codes, unknown suppliers and quantities that look a bit ambitious stop for review.

The clean matches are ready to approve. Nothing has been ordered without a person checking it.

QUOTE ACCEPTED · 4:38PM

READY TO APPROVE

PLUMBING SUPPLIER

14 items

Draft ready

HARDWARE SUPPLIER

6 items

Draft ready

QUANTITY: 400

That looks ambitious.

Stopped for review

2 draft orders ready · nothing sent without approval

Illustrative example. The final workflow depends on the business’s supplier mappings, approval rules and available account connections.

HOW IT GETS BUILT

Show me the real job.
I’ll build the bloody thing.

No process map required. If the job currently involves four tabs, a forwarded email and somebody saying “I’ll remember”, show me that version.

SHOW ME THE REAL VERSION
We find where it wanders off
Walk me through what arrives, what somebody does next and where the job usually goes missing for a bit.
I BUILD IT
You keep running the business
I connect the tools, set the rules and test what happens when information is missing, the record already exists or the software cheerfully claims it worked.
THE GOOD BIT
It clocks in. You clock off.
The routine work keeps moving while you are with a client, at school pickup or simply not reopening the same four tabs. Anything unusual comes back with the useful information attached.

The job still happens. It just stops following you around.

CHOOSE YOUR ROBOT

How much robot do you need?

Small robot builds start at $500. A full Robot Army starts at $1,500.

Show me the repeated job and I’ll confirm the right build size, scope, price and delivery timing before anything starts.

Nano-Bot

One tiny job that should just happen.

A small automation with one clear trigger and result.

From $500/ build

One clear trigger
One repeated task
One defined outcome

Robot Sidekick

A few routine steps handled in order.

Moves information, updates the right place and sends the next step automatically.

From $1,000/ build

A short connected workflow
Several routine actions
Basic checks and alerts

Robot Army

A whole repeated job off your plate.

Handles the routine work from start to finish and returns unusual cases to the right person.

From $1,500/ build

Multiple connected steps
Information moved between tools
Exceptions stopped and returned safely

Robot Overlord

Several workflows and particularly weird moving parts.

A connected build for branching rules, messy data and multiple systems.

From $2,500/ build

Several connected workflows
Complex rules or data
Custom integrations and failure handling

Ongoing Support: Want me to stick around?

Ongoing support for maintenance, troubleshooting and continued improvement.

From $375/ week

3-month minimum

YOUR TURN

What are you still paying someone to copy, check, chase or remember?

Show me one repeated job. I’ll tell you whether it needs a robot, a better process or to be left alone.

Free initial chat · No judgement about the spreadsheet

Bought the software.Still doing the bloody admin?